Use of a company credit card in Spain

When an employee regularly incurs company expenses, the company director might want to authorize a company credit card for the employee. A company credit card should only be assigned to a regular salaried employee.

An employee who is assigned a company credit card has the following obligations:

Allowable expenses

The card will only be used to cover expenses related to the company. These activities include:

• Transportation expenses, such as public transport, car rental, tolls, parking, and gasoline.
• Lodging expenses
• Public relations expenses: hosting clients and providers of the company. The allowable expenses in this regard should be agreed to between the individual and the director.

Expenses form

The employee must get receipts for all uses of the card. They should fill out a form listing the expenses incurred, attaching all receipts. They should deliver this form to the accounting department. The accounting department should confirm authorization of these expenses.

Private use

If under an exceptional occurrence, the employee uses the card for personal expense, they should notify the accounting department immediately, and reimburse this amount.

Lost or stolen card

In case the card is lost or stolen, the employee should communicate this immediately with the bank, as established in the conditions of use.

Terminating use of the card

The employee must return the card immediately upon departure from the company, for whatever cause. The company reserves the right to check the latest movements of the card, and to withhold an amount from the finiquito to safeguard against personal use of the card.

The company reserves the right at any moment to cancel an employee's credit card, without needing to provide a reason.

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